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Import/Export Code (IEC)

Introduction

IMPORT /EXPORT CODE or IEC refers to a 10-digit identification number that is issued by the Directorate General of Foreign Trade (DGFT), Ministry of Commerce and Industries, Government of India to the applicant who is involved in any kind of import or export of goods or services from India.

Is IE Code imperative? Who needs it?

Yes IE Code is imperative for importer and exporter in India.

The individuals or business organisations who are engaged in importing or exporting goods and services from India, need IEC.
Individuals who are proprietors of a business can obtain IE Code in their name.
Validity of Import Export Code
IEC is valid to be used by the entity throughout the tenure and does not require any renewal or filing. The validity of IEC issued is the same for all the branches or factories that an importer/exporter owns, whatever the case is or can be. Therefore, it is recommended for most organizations to obtain the IE Code, irrespective of whether they need it at the moment or not.
What is the purpose of IEC?
All the exporters who are engaged in the export of goods or services from India need an IE Code to quote during the shipments of goods or services.
IE Code can be used by that entity for all its import or export transactions without any further hassles. Without the IEC, you cannot participate in the international market.
The banks also need the IE Code of the exporters for receiving payments from abroad.
Application for IEC
Application for IEC is an application that is submitted by the respective Importer/Exporter to the Directorate General of Foreign Trade along with the relevant supporting documents, to obtain the 10-digit identification code.
Upon the application submission, DGFT issues an IEC to the entity in the period of 1-2 working days.

Details and Documents (Required to apply for IEC)

Documents for Proprietorship firms

Digital Photograph (3x3cms) of the Proprietor.
Copy of PAN card of the Proprietor.
Copy of Passport (first & last page)/Voterâ€™s I-Card/ Driving Licence/UID (Aadhar card) (any one of these).
Sale deed in case business premise is self-owned; or Rental/Lease Agreement, in case office is rented/ leased; or latest electricity /telephone bill.
Bank Certificate as per ANF 2A(I)/ Cancelled Cheque bearing pre-printed name of applicant and A/C No.

Documents for Partnership firm

Digital Photograph (3x3cms) of the Managing Partner.
Copy of PAN card of the applicant entity.
Copy of Passport (first & last page)/Voterâ€™s I-Card /UID (Aadhar Card) /Driving Licence/PAN (any one of these) of the Managing Partner signing the application.
Copy of Partnership Deed.
Sale deed in case business premise is self-owned; or Rental/Lease Agreement, in case office is rented/ leased; or latest electricity /telephone bill.
Bank Certificate as per ANF 2A (I)/Cancelled Cheque bearing pre-printed name of the applicant entity and A/C No.

Documents for LLP firm/ Government Undertaking/ Public Limited Company/ Private Limited Company/ Section 25 Company

Digital Photograph (3x3cms) of the Designated Partner/Director of the Company signing the application.
Copy of PAN card of the applicant entity.
Copy of Passport (first & last page)/Voterâ€™s I-Card /UID (Aadhar Card) /Driving Licence/PAN (any one of these) of the Managing Partner signing the application.
Certificate of incorporation as issued by the RoC.
Sale deed in case business premise is self-owned; or Rental/Lease Agreement, in case office is rented/ leased; or latest electricity /telephone bill.
Bank Certificate as per ANF 2A (I)/Cancelled Cheque bearing pre-printed name of the applicant entity and A/C No.

Documents for Registered Society/ Trust

Digital Photograph (3x3cms) of the signatory applicant/Secretary or Chief Executive.
Copy of PAN card of the applicant entity.
Copy of Passport (first & last page)/Voterâ€™s I-Card /UID (Aadhar Card) /Driving Licence/PAN (any one of these) of the Managing Partner signing the application.
Sale deed in case business premise is self-owned; or Rental/Lease Agreement, in case office is rented/ leased; or latest electricity /telephone bill.
Registration Certificate of the Society / Copy of the Trust Deed.
Bank Certificate as per ANF 2A (I)/Cancelled Cheque bearing pre-printed name of the applicant entity and A/C No.

Documents for HUF firms

Digital Photograph (3x3cms) of the Karta.
Copy of PAN card of the Karta.
Copy of Passport (first & last page)/Voterâ€™s I-Card/ UID (Aadhar card)/ Driving Licence (any one of these) of the Karta.
Sale deed in case business premise is self-owned; or Rental/Lease Agreement, in case office is rented/ leased; or latest electricity /telephone bill.
Bank Certificate as per ANF 2A (I)/ Cancelled Cheque bearing pre-printed name of applicant and A/C No.

You can also avail the IE registration services for the import-export code registration, to save your time for other productive actions you are good at. In such a case, you just need to share the above-mentioned documents & details, either physically or online by using the scanned copies of the same, the rest of the job is carried by the respective service provider.

IEC Registration Process

Import Export Code (IEC) Registration is an online process which can be divided into simple steps as mentioned below:

Go to DGFT (Directorate General of Foreign Trade) website
Go to "services", click on "IEC" and select "online IEC application".
Enter your PAN (Permanent Account Number)
Make sure you are directed to the next page where you will need to enter your PAN
Click on the "Search" option.

In case, you have entered the incorrect PAN, click on 'Reset' button

Enter details for PAN verification
You will be redirected to a page that will ask you to fill the following details

Name (according to PAN).
DOB/Incorporation
Captcha Code

Click on "Submit" after entering all the details.

Note: Any wrong detail on the PAN served site will lead to authentication failure. Getting an IEC code in India is a complex process that leads to many IEC rejection by the Department due to numerous reasons. So, it is always better to be alert throughout the IEC Registration process. Next comes the Status of PAN verification.

If the details are valid, a message stating "your PAN has been verified" will be displayed on the screen. Click on 'Proceed'.
Login for fresh IEC application
For a new IEC application, give your email address along with your mobile number.
Enter the Captcha code on the right-hand side and then click on 'Generate OTP.'

An OTP is sent on the email address as well as your mobile number that is provided.

Enter the OTP and click "Submit.

In case, you haven't received any OTP, click on 'Regenerate OTP'.

Once you click the Submit button after entering OTP, you will find a 20 digit E-commerce number on the screen. On the right side of the screen, you are required to enter the following details:

Entity Name
Entity Address
City
State, District, PIN code
Mobile number and email address, as provided earlier
Name on PAN card, PAN, Date of Incorporation.
Nature of Concern such as Proprietorship, LLP, Private Limited, Public Limited, Govt. Undertaking, etc
Preferred tasks like Manufacturer Exporter, Merchant Exporter, Service provider, and so on.
Bank account number., Name of the Account holder, etc.
Details of the Applicant

After entering all the details in the required space, click on "Update and Save".
This will redirect the applicant to a new page wherein the Bank Details of the firm has to be filled. The details are as follows:

Branch SI. No
Address of the Branch along with the city, state, and district
6 digits PIN

Click on "Add Button" and make sure you are directed to another page where you need to update the details of Director / Proprietor / Partner / Karta / Managing Trustee
Update the below-mentioned details about your Director/ Proprietor/ Partner/ Karta/ Managing Trustee.

Director SI.No
DIN (Director Identification Number)
Name, PAN, Date of Birth, etc.
Address
Mobile Number
Aadhaar Card Number and other information as asked.

Click on 'ADD' and Upload Documents such as Address proof and Cancelledcheque or Bank certificate
Note: The document needs to be uploaded either in GIF format or PDF format, by clicking the "Upload File" option. The size of the document must not exceed 5MB. For address proof, you can use any of the following documents:

Sale Deed
Rent Agreement
Lease Deed
Mobile Postpaid bill
MOU (Memorandum of Understanding)
Electricity Bill
Telephone Landline bill
Partnership Deed.
Other acceptable documents are Passport, Voter ID, and Aadhaar Card but only for Proprietorship.
When the name of the applicant firm isn't present in the address proof, then the applicant must submit a NOC (No-Objection Certificate) in favour of the firm along with address proof in a PDF format.

Fee Payment and Fee Verification
Preview all the details filled in the application form. After verifying it thoroughly and finding it correct, click on "Print Application".
Click on "Submit" for the final submission of the application either using Digital Signature or without Digital Signature.

Who requires IEC Code

Clear Shipments
In case of imports
In case of exports
Receipt of any foreign currency
Required for Goods and Services

Advantages

Global Market Reach
Life Time Validity
No Annual Maintenance
Reduces the risk of Illegal transportation
No Compliance

Government fee for iec registration

The government charges an Import Export code registration fee of Rs. 500.00 and it is payable via EFT (Electronic Fund Transfer) during the online submission of the IEC Application form.
Upon the successful submission, the IEC allotment letter with a 10-digit code is dispatched to the address of the applicant via self-address envelope.
After receiving an IEC code, you become eligible to start your importing and exporting businesses.